Returning a copier at the end of lease isn’t just about scheduling a pickup. There’s a checklist you need to follow or risk late fees, lease extensions, and damage charges.
Here’s the step-by-step process:
1. Start with Your Contract
Look for the lease’s cancellation notice window. Most agreements require 60–90 days’ notice via a formal Letter of Intent.
Miss this, and you’re likely locked into an automatic contract extension.
🔗 Use RenewAlert to track copier lease terms and avoid rollovers
2. Inspect and Document the Copier
Before scheduling pickup:
- Confirm the serial number matches the Return Authorization (RA)
- Take clear photos of the front, back, and both sides
- Run a final meter page and save a copy
Need help finding the serial number on your machine?
🎥 Watch tutorials on RenewAlert’s YouTube channel
3. Schedule Pickup with Offsite
Offsite Office Equipment Storage is trusted nationwide by dealers, OEMs, and leasing companies for secure copier returns.
- 📞 Call: 888-602-6561
- ✉️ Email: sales@offsiteequipment.com
- 🌐 Visit CopierStorage.com
4. Wrap and Ship
Offsite handles inspection, blanket wrapping, and insured freight shipping. Most pickups occur within 5 business days, with delivery ranging from 5–15 days depending on distance.
5. Double Check the Due Date
If time’s tight, call the leasing company’s customer service. Ask for a return extension and always note who you spoke with and when.
Returning a copier the right way protects your business from surprise costs. Offsite makes the logistics easy. RenewAlert makes sure you never miss your window.
